ARTICLE I NAME
The name of this organization shall be know as FORD WAGON TRAIN.
ARTICLE II PURPOSE
The purpose of this organization shall be to promote good fellowship among its members and fellow campers.
ARTICLE III ELIGIBILITY FOR MEMBERSHIP
Section 1:
REGULAR MEMBERSHIP: All employees and retirees of Ford Motor Company, and the members of the immediate families of such employees or retirees, are members of the Association. All employees of past or present, Subsidiaries, former Divisions, or Partnerships, of the Ford Motor Company shall be eligible for Regular membership for as long as they are eligible for retirement under the Ford Motor Company retirement plan and/ or A/Z Plan eligible
Section 2:
ASSOCIATE MEMBERSHIP: We may accept members subject to Ford Wagon Train's general membership approval. Associate Membership is any person not covered by Section 1. This membership has the same rights and privileges as a Regular Membership.
ARTICLE IV OFFICERS
The elected officers shall be Wagon-Master, Assistant Wagon-Master, Treasurer, Recording Secretary, and Corresponding Secretary.
ARTICLE V DUTIES OF THE OFFICERS
Section 1
Wagon-Master
shall take charge of all meetings, shall attend all executive board
meetings and appoint all committees that are necessary.
Section 2
Assistant Wagon-Master shall assume the duties of Wagon-Master in his/her absence. He/she will secure campgrounds for the next year.
Section 3
- Treasurer shall collect all membership fees and dues.
- Treasurer shall have charge of collecting and disbursing all club monies.
- Treasurer shall make monthly disbursements based on store receipts/web
site print outs or printed company receipts only. Hand written receipts or
extraordinarily large transactions must first be approved by the executive
board.
- Treasurer shall provide a financial report at the changeover meeting. This
report shall cover all club financial transactions between the seasons
ending report at the annual meeting up to the changeover meeting.
- Treasurer shall complete a monthly financial report on the first of each
month, April through October. The same report shall be disbursed to the
Wagon Master and the newsletter committee chairperson. The same
report shall be included in the monthly newsletter mailing to the general
membership.
- Treasurer shall be responsible for completing a Treasurer’s report
covering the period from the changeover meeting through September
which shall be presented during the annual elections meeting in October.
- Treasurer will provide an updated membership list, based on dues
collected, and turned over to the incoming Wagon Master and to the
newsletter committee chairperson.
- The incoming Treasurer shall be responsible for completing all necessary
tax and FERA financial forms in accordance with FERA’s requirements.
- Books to be audited and balanced at the discretion of the executive board
before turned over to the incoming Treasurer at the changeover meeting.
The auditor and the method of auditing shall be selected by the current
executive board.
- The Wagon Master or Assistant Wagon Master shall assume the duties of
the Treasurer in his/her absence.
Section 4
Recording
Secretary shall record all meetings and shall keep a current roll of
all members. He/She must furnish to the executive board a monthly
report of additions or deletions to the membership roll.
Section 5
Corresponding Secretary shall be responsible for all club correspondence, maintain files of same, and send out all necessary mailings to membership. The Corresponding Secretary will be responsible for the monthly newsletter, only if there is no one to accept the standing committee position.
The Corresponding Secretary will mail expressions of sympathy and get well/thinking of you cards when informed of illness or death of immediate family members (parents, spouse, siblings, children, grandchildren), of dues paid members of the Ford Wagon Train and all past Wagon Masters.
Flowers and/or monetary donations of a reasonable amount will be sent only to the current Executive Board members, and all past Wagon Masters when a death occurs in the immediate family. (parents, spouse, children)
ARTICLE VI IDENTIFICATION OF TRAILERS
All members shall display the official Ford Wagon Train insignia.
Section 2
This insignia must be removed from the unit when sold.
ARTICLE VII AMENDMENTS
Section 1
This Constitution may be amended only at the annual meeting by vote of two-thirds majority of those present.
Section 2
All
amendments to this Constitution must be submitted in writing to the
Recording Secretary at least 90 days prior to the annual meeting.
The Recording Secretary shall then record and forward same to the
By-Laws Committee.
Section 3
The
By-Laws- Committee shall review and rule upon all properly submitted
amendments. All acceptable amendments must be published to the
membership at least 30 days prior to the annual meeting.
ARTICLE VIII APPENDIX
Section 1
Amendments to this Constitution shall become effective at the same time as the newly elected officers are installed.
Section 2
All persons having and holding Ford Wagon Train equipment and/or records must surrender same in the condition it was previously received to the newly elected officers at the change over meeting.
Section 3
Roberts Rules of Order Revised shall be used to decide all questions.
AMENDMENTS
No amendments at this time.
